PS-PhilGEPS

INVITATION TO BID FOR Procurement of One (1) Motor Vehicle for the Official Use of the Secretary for Foreign Affairs

1. The Department of Foreign Affairs, through the General Appropriations Act FY 2024, intends to apply the sum of Five Million Five Hundred Fifty Thousand Pesos (PhP 5,550,000.00) only being the Approved Budget for the Contract (ABC) to payments under the contract for the Procurement of One (1) Motor Vehicle for the Official Use of the Secretary for Foreign Affairs with identification number PB-GS-05-2024. Bids received in excess of the ABC shall be automatically rejected at bid opening.

2. The Department of Foreign Affairs now invites bids for the above Procurement Project. Delivery of the Goods is required within thirty (30) calendar days upon receipt of Notice to Proceed (NTP). Bidders should have completed, within five (5) years from the date of submission and receipt of bids, a contract similar to the Project. The description of an eligible bidder is contained in the Bidding Documents, particularly, in Section II (Instructions to Bidders).

3. Bidding will be conducted through open competitive bidding procedures using a non-discretionary “pass/fail” criterion as specified in the 2016 Revised Implementing Rules and Regulations (IRR) of Republic Act (RA) No. 9184.

Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or organizations with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of the Philippines, and to citizens or organizations of a country the laws or regulations of which grant similar rights or privileges to Filipino citizens, pursuant to RA No. 5183.

4. Prospective Bidders may obtain further information from the Department of Foreign Affairs and inspect the Bidding Documents at the address given below from 8:00 A.M. to 5:00 P.M.

5. A complete set of Bidding Documents may be acquired by interested Bidders on 09 July 2024 from the given address and website(s) below and upon payment of the applicable fee for the Bidding Documents, pursuant to the latest Guidelines issued by the GPPB, in the amount of Ten Thousand Pesos (PhP 10,000.00) only. The Procurement Entity shall allow the bidder to present its proof of payment for the fees through electronic means.

6. The DFA-BAC has scheduled the following activities for the said Project:

Pre-bid: 16 July 2024, Tuesday, 2:00 P.M.

Deadline for Submission and Receipt of Bids: 30 July 2024, Tuesday, 12:00 N.N.

Bid Opening: 30 July 2024, Tuesday, 2:00 P.M.

Post Qualification: 02 August 2024, Friday, 2:00 P.M.

Venue: All Procurement Activities, except for the submission of bids shall be conducted through Online Video Conference

The Department of Foreign Affairs will hold a Pre-Bid Conference on 16 July 2024, Tuesday, 2:00 P.M. through video conferencing which shall be open to prospective bidders.

7. Bids must be duly received by the BAC Secretariat through manual submission at the office address indicated below, on or before 30 July 2024, Tuesday, 12:00 N.N. Late bids shall not be accepted.

8. All Bids must be accompanied by a bid security in any of the acceptable forms and in the amount stated in ITB Clause 14.

9. Bid opening shall be on 30 July 2024, Tuesday, 2:00 P.M. via online video conferencing. Bids will be opened in the presence of the bidders’ representatives who choose to attend the activity.

10. The Department of Foreign Affairs reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Sections 35.6 and 41 of the 2016 Revised IRR of RA No. 9184, without thereby incurring any liability to the affected bidder or bidders.

11. For further information, please refer to:
DFA-BAC Secretariat
Department of Foreign Affairs 12th Floor
DFA Main Building
2330 Roxas Boulevard, Pasay City 1300
Tel. No. 8834-4060 or 8834-4823
Email address: [email protected]

12. You may visit the following websites for downloading of Bidding Documents: https://dfa.gov.ph/transparency-dfa/procurements.