PS-PhilGEPS

Bid Notice Details

Notice Reference Number :2420

Status : Closed

Bid Validity Period (in Days):
4

Control Number:
202407050

Lot Type:
Single Lot

Approved Budget of the Contract:
93,200.00

Procurement Mode:
Negotiated Procurement - Small Value Procurement (Sec. 53.9)

Classification:
Goods

Applicable Procurement Rules:
Implementing Rules and Regulations

Funding Source:
Regular Agency Fund (01000000)

Delivery/Project Location:
Metro Manila

Business Category:
Photographic or filming or video equipment

Delivery Period:
30

Client Agency:
DEPARTMENT OF INFORMATION AND COMMUNICATIONS TECHNOLOGY

Contact Person:
David Gracil Rosario

Created By:
David Gracil Rosario

Date created:
18-Jul-2024 01:39 PM

DEPARTMENT OF INFORMATION AND COMMUNICATIONS TECHNOLOGY
Carlos P. Garcia Avenue, Diliman
Quezon City, Metro Manila, NCR
Request for Quotation

Supply and Delivery of DSLR Camera and Professional Drone Camera

Project Name: Supply and Delivery of DSLR Camera and Professional Drone Camera

Budget : 93200

Check item status

Description:

REQUEST FOR QUOTATION

Procurement Project Title:	SUPPLY AND DELIVERY OF DSLR CAMERA AND PROFESSIONAL DRONE CAMERA
Approved Budget for the Contract (ABC):	₱93,200.00	Mode of Procurement:	Section 53.9 (Negotiated Procurement – Small Value Procurement)
Purchase Request No.:	101-2024-04-0179	APP CY 2024 Reference:	3rd Revised APP FY 2024
End-User Unit:	NBP	Delivery Period:	Thirty (30) calendar days upon receipt of a completely signed Purchase Order (PO)
Deadline for Submission of Bids:	22 July 2024, 10:00AM	Source of Funds:	General Appropriations Act
RFQ No.:	2024-07-079	Source of Funds:	General Appropriations Act

Date: 19 July 2024

NOTICE TO ALL PROSPECTIVE SERVICE PROVIDERS AND SUPPLIERS:

The Department of Information and Communications Technology (DICT), through its Procurement Planning and Management Division (PPMD), intends to procure the item/s indicated in this Request for Quotation (RFQ) in accordance with Section 53.9 (Negotiated Procurement – Small Value Procurement) of the 2016 revised Implementing Rules and Regulations of Republic Act No. 9184.

Interested bidders are hereby invited to submit their quotation/proposal, signed by the duly authorized representative, on or before the deadline indicated above, subject to the Terms and Conditions provided in this RFQ. Quotations may be submitted physically or via email through the contact information indicated below:

Procurement Planning and Management Division

Department of Information and Communications Technology

C.P. Garcia Ave., Diliman, Quezon City

Email: [email protected]

Please submit your proposal along with the following requirements marked with “X”:

X	Latest Business/Mayor’s Permit issued by the city or municipality where the principal place of business of the bidder is located;
X	Valid PhilGEPS Registration Number/Organization ID/PhilGEPS Certificate of Registration (Platinum Membership); and
X	Notarized Omnibus Sworn Statement using GPPB-Prescribed Format, accompanied with proof of authorization, if applicable (for ABCs above ₱50,000.00).

Proof of authorization shall be a duly notarized Secretary’s Certificate, Board/Partnership Resolution, or Special Power of Attorney, whichever is applicable, in case of a corporation, partnership, or cooperative, or joint venture; or a duly notarized Special Power of Attorney in case of a sole proprietorship, giving full power and authority to its officer to sign the OSS and do acts to represent the Bidder.

For clarifications, you may contact the PPMD through email address [email protected], or at telephone number (02) 8920-0101 local 1834.

(ORIGINAL SIGNED)

LAWDEMHAR T. CABATOS

Officer-In-Charge, PPMD

Department Order No. 023, s. 2023

INSTRUCTIONS:

The bidder shall provide correct and accurate information in this form.
The bidder shall submit this form duly accomplished and signed by the company’s authorized representative.
Do not alter the contents of this form in any way.
All minimum technical specifications/requirements are mandatory. Failure to comply with any of the minimum mandatory requirements will disqualify your quotation.
Bidders must state their compliance in the “Statement of Compliance” against each of the individual parameters of each Specification in the Item Description or attachments, if any.
Quotations, including documentary requirements, received after the deadline shall not be accepted. For quotations submitted via electronic mail, the date and time of receipt indicated in the email shall be considered.
Failure to follow instructions will disqualify your entire quotation.

Name of Company:
Business Address:
Business Address:
Taxpayer Identification Number (TIN):
PhilGEPS Registration Number: (Subject to validation from the PhilGEPS website)

Dear PPMD:

After having carefully read and accepted the Terms and Conditions in this Request for Quotation, I/we submit our quotation/s for the item/s as follows:

COMPLIANCE WITH TECHNICAL REQUIREMENTS:

SUPPLY AND DELIVERY OF DSLR CAMERA AND PROFESSIONAL DRONE CAMERA
MINIMUM TECHNICAL SPECIFICATIONS / TERMS OF REFERENCE / SCOPE OF WORK:		Statement of Compliance		Remarks (e.g., Brand name, model, etc.)
		Yes	No
Item No. 1: Digital Single-Lens Reflex (DSLR) Camera
Quantity: 1 unit		Check mark here	Check mark here
The item to be delivered should be brand new		Check mark here	Check mark here
Image Sensor
APS-C, Full Frame Sensor, or its equivalent		Check mark here	Check mark here
Effective Pixels: Approx. 24.1 megapixels		Check mark here	Check mark here
Total Pixels: Approx 25.8 megapixels		Check mark here	Check mark here
Aspect Ratio: 3:2		Check mark here	Check mark here
Has a sensor-cleaning feature		Check mark here	Check mark here
Color Filter Type: RGB Primary Colour or its equivalent		Check mark here	Check mark here
Lens
Lens Mount: RF		Check mark here	Check mark here
Compatibility: RF, RF-S (EF and EF-S lenses compatible via mount adapter)		Check mark here	Check mark here
Focal Length: Equivalent to 1.6x the 35mm focal length of the lens		Check mark here	Check mark here
Optical Image Stabilization		Check mark here	Check mark here
Focusing
Type: Autofocus/Manual Focus		Check mark here	Check mark here
AF Tracking: Humans (Eyes/Face/Head/Body)		Check mark here	Check mark here
Manual Focus: With RF lenses: Via dedicated AF/MF switch on the lens where available, or in the menu		Check mark here	Check mark here
With EF & EF-S lenses - Select via AF/MF switch on the lens		Check mark here	Check mark here
MF Peaking available		Check mark here	Check mark here
AF+MF available (Manual focus adjustment after One-Shot AF)		Check mark here	Check mark here
Magnify image available during MF (3-10x, in 0.1x increments)		Check mark here	Check mark here
LCD Monitor
Type: 7.5 cm (3.0”) LCD (TFT). 3:2 aspect ratio.		Check mark here	Check mark here
Approx. 1,040,000 dots		Check mark here	Check mark here
Coverage: Approx 100%		Check mark here	Check mark here
Flash: Built-in Flash Coverage Approx. 18mm angle of view		Check mark here	Check mark here
Storage
Type: SD, SDHC, SDXC (UHS-I compatible)		Check mark here	Check mark here
Physical Specifications
Body Materials: Mainly polycarbonate resin with glass fiber that incorporates an aluminum alloy		Check mark here	Check mark here
Weight (Body Only): Approx. 356 g		Check mark here	Check mark here
Power Source
Batteries: Rechargeable Li-ion Battery		Check mark here	Check mark here
Interface
Computer: Hi-Speed USB (USB 2.0), USB Type-C terminal		Check mark here	Check mark here
Wi-Fi: Wireless LAN (IEEE802.11b/g/n) (2.4 GHz), with Bluetooth 4.2 support Features supported - EOS Utility, Smartphone, Wireless printing		Check mark here	Check mark here
Others: HDMI (Micro-Type-D connector), HDR output to compatible TV-supported External microphone in (3.5mm stereo mini jack)		Check mark here	Check mark here
Item No. 2: Professional Drone Camera
Quantity: 1 unit		Check mark here	Check mark here
The item to be delivered should be brand new		Check mark here	Check mark here
Aircraft
Take-off weight: Approximately 249g		Check mark here	Check mark here
Dimensions	Folded (without propellers): 148×94×64 mm (L×W×H)	Check mark here	Check mark here
	Unfolded (with propellers): 298×373×101 mm (L×W×H)	Check mark here	Check mark here
Minimum Flight Time: 18 minutes		Check mark here	Check mark here
Minimum Hovering Time: 18 minutes		Check mark here	Check mark here
Minimum Flight Distance: 10 km		Check mark here	Check mark here
Minimum Wind Speed Resistance: 10.7 m/s (Level 5)		Check mark here	Check mark here
Max Pitch Angle: 35°		Check mark here	Check mark here
Global Navigation Satellite System: GPS + Galileo + BeiDou		Check mark here	Check mark here
Camera
Effective Pixels: 48 MP Lens: FOV: 82.1°		Check mark here	Check mark here
Format Equivalent: 24 mm, Aperture: f/1.7		Check mark here	Check mark here
Focus: 1 m to ∞, ISO Range		Check mark here	Check mark here
Video: Normal and Slow Motion: 100-6400 (Normal), 100-1600 (D-Log M), 100-1600 (HLG), Night: 100-12800 (Normal), Photo: 12 MP: 100-6400, 48 MP: 100-3200		Check mark here	Check mark here
Shutter Speed: 12MP Photo: 1/16000-2 s (2.5-8 s for simulated long exposure), 48MP Photo: 1/8000-2 s		Check mark here	Check mark here
Max Image Size: 8064×6048		Check mark here	Check mark here
Photo Format: JPEG/DNG (RAW)		Check mark here	Check mark here
Video Resolution: H.264/H.265		Check mark here	Check mark here
*4K: 3840×2160@24/25/30/48/50/60/100fps**		Check mark here	Check mark here
*FHD: 1920×1080@24/25/30/48/50/60/100/200fps*		Check mark here	Check mark here
Video Format: MP4 (MPEG-4 AVC/H.264, HEVC/H.265)		Check mark here	Check mark here
Digital Zoom: 12MP Photo: 1-3x, 4K: 1-3x, FHD: 1-4x		Check mark here	Check mark here
Gimbal
Stabilization: 3-axis mechanical gimbal (tilt, roll, pan)		Check mark here	Check mark here
Mechanical Range: Tilt: -135° to 80°, Roll: -135° to 45°		Check mark here	Check mark here
Pan: -30° to 30°		Check mark here	Check mark here
Controllable Range: Tilt: -90° to 60°, Roll: -90° or 0°		Check mark here	Check mark here
Max Control Speed (tilt): 100°/s		Check mark here	Check mark here
Angular Vibration Range: ±0.01°		Check mark here	Check mark here
Video Transmission
Video Transmission System: O4		Check mark here	Check mark here
Live View Quality: Remote Controller: Up to 1080p/60fps (available when the aircraft is flying in Photo or Video mode), Up to 1080p/30fps (available when the aircraft is flying in Video mode), Up to 1080p/24fps (available when the aircraft is in standby mode on the ground)		Check mark here	Check mark here
Operating Frequency: 2.4000-2.4835 GHz, 5.170-5.250 GHz 5.725-5.850 GHz		Check mark here	Check mark here
Max Transmission Distance (unobstructed, free of interference): FCC: 20 km, CE: 10 km, SRRC: 10 km, MIC: 10 km		Check mark here	Check mark here
Max Transmission Distance (unobstructed, with interference) Strong Interference: urban landscape, approx. 1.5-4 km, Medium Interference: suburban landscape, approx. 4-10 km.		Check mark here	Check mark here
Low Interference: suburb/seaside, approx. 10-20 km		Check mark here	Check mark here
Max Transmission Distance (obstructed, with interference) Low Interference and Obstructed by Buildings: approx. 0-0.5 km, Low Interference and Obstructed by Trees: approx. 0.5-3 km		Check mark here	Check mark here
Battery
Capacity: 2590 mAh or above		Check mark here	Check mark here
Type: Li-ion		Check mark here	Check mark here
Warranty and Other Requirements
The winning bidder shall have accredited stores and service centers in Metro Manila and that original parts and components are readily available during warranty claims.		Check mark here	Check mark here
The Winning Bidder shall provide at least one (1) year warranty on parts and services. Outright replacement from the company or accredited stores and service centers must be provided within seven (7) calendar days from the date of request of the End-User. Bidder shall ensure that parts and services shall be available for two (2) years after the end of the warranty period.		Check mark here	Check mark here
The end user reserves the right for replacement of the exact items if it is determined that the items cannot be repaired during warranty claims.		Check mark here	Check mark here
The Winning Bidder assures that any system applications, software, and algorithm associated with the software used for the operation of the drone shall contain no code and services that are catering to unauthorized functionality or data acquisition without the end user’s consent.		Check mark here	Check mark here
The Winning Bidder assures that any applications, algorithms and software updates on the drone contain no restriction to end-user's access.		Check mark here	Check mark here
Replacement of defective parts shall be free of charge.		Check mark here	Check mark here
Installation Services:
Supplier's Representative / Technician shall configure/set up the equipment to make it operational in the presence of representatives from the end-user.		Check mark here	Check mark here
The supplier's Representative / Technician shall conduct an orientation and basic troubleshooting to the representatives from the end-user.		Check mark here	Check mark here
The Winning Bidder shall submit the following documentary requirements upon delivery of the items/goods:
Technical Datasheets/documentation of the product being offered		Check mark here	Check mark here
Warranty Certificate		Check mark here	Check mark here
Manufacturer’s Certificate as follows: For Distributors: Original Certification from the manufacturer stating that the bidder is an authorized distributor of the item. For resellers/ dealers: Original Certification from its manufacturer/ distributor stating that the bidder is an authorized reseller/dealer of the product.		Check mark here	Check mark here
GENERAL REQUIREMENTS
Delivery Period: Thirty (30) calendar days upon receipt of a completely signed Purchase Order
Delivery Address: DICT National Broadband Program Satellite Office, 71 Judge Juan Luna St., San Antonio, Quezon City
Payment Terms: Payment shall be made upon complete Delivery, Inspection, and Acceptance and submission of required payment documents in accordance with existing government accounting rules and regulations.		Check mark here	Check mark here
Liquidated Damages: Liquidated damages equivalent to one-tenth of one percent (0.1%) of the cost of the unperformed/undelivered portion for every day of delay shall be imposed. The DICT may rescind the contract once the cumulative amount of liquidated damages reaches ten percent (10%) of the amount of the contract, without prejudice to other courses of action and remedies open to it.		Check mark here	Check mark here

FINANCIAL PROPOSAL:

Please quote your best offer for the item/s below. Please do not leave any blank items. Indicate “0” or “-” if the item being offered is for free.

SUPPLY AND DELIVERY OF DSLR CAMERA AND PROFESSIONAL DRONE CAMERA			APPROVED BUDGET FOR THE CONTRACT (ABC): Ninety-Three Thousand Two Hundred Pesos only (₱93,200.00)
Item No.	Item Description	Quantity and Unit (A)	Unit Cost (B)	Subtotal (A x B)
1	Digital Single-Lens Reflex (DSLR) Camera	1 unit	PhP________________	PhP________________
2	Professional Drone Camera	1 unit	PhP________________	PhP________________
TOTAL OFFERED QUOTATION: (Total amount for all items)			In words: _______________________________ _______________________________________ In figures: PhP___________________________

Payment Details:
Banking Institution
Branch
Account Number
Account Name

Terms and Conditions:

Price quotation/s, to be denominated in Philippine peso shall include all taxes, duties, and/or levies payable.
Bids should be valid for at least 60 calendar days from the deadline of submission.
Prospective service providers or suppliers shall provide correct and accurate information required in this form.
Quotations exceeding the Approved Budget for the Contract shall be rejected.
Award of contract shall be made to the lowest calculated and responsive quotation (for goods and infrastructure) or, the highest rated offer (for consulting services) which complies with the minimum technical specifications and other terms and conditions stated herein.
Any interlineations, erasures, or overwriting shall be valid only if they are signed or initialed by you or any of your duly authorized representative/s.
The item/s shall be delivered according to the requirements specified in the Technical Specifications or Terms of Reference.
The DICT shall have the right to inspect and/or to test the goods to confirm their conformity to the technical specifications.
In case two or more bidders are determined to have submitted the Lowest Calculated Quotation/Lowest Calculated and Responsive Quotation, the DICT shall adopt and employ “draw lots” as the tie-breaking method to finally determine the single winning provider in accordance with GPPB Circular 06-2005.
Liquidated damages equivalent to one-tenth of one percent (0.1%) of the cost of the unperformed portion for every day of delay shall be imposed. The DICT may rescind the contract once the cumulative amount of liquidated damages reaches ten percent (10%) of the amount of the contract, without prejudice to other courses of action and remedies open to it.
Terms of Payment: Payment shall be processed after inspection and acceptance of goods and services, and upon the submission of the required supporting documents, in accordance with existing government accounting rules and regulations. Please note that the corresponding bank transfer fee, if any, shall be chargeable to the bidder’s account.
The Procuring Entity may cancel or terminate the contract at any time in accordance with the grounds provided under RA No. 9184 and its Implementing Rules and Regulations and associated issuances.
The RFQ, Purchase Order (PO), and other related documents for the above-stated Procurement project/s shall be deemed to form part of the contract.

Prospective Service Provider’s or Supplier’s Authorized Representative:
Submitted by:
	Signature over Printed Name
Designation:
Telephone/Mobile Number:
Email Address:
Sex:	☐ Female	☐ Male	☐ Prefer not to say

Line Item Details

Item No.	UNSPSC	Lot Name	Lot Description	Quantity	Unit of Measure
1	45121504	Digital cameras	Digital Single-Lens Reflex (DSLR) Camera	1	Unit
2	45121510	Aerial cameras	Professional Drone Camera	1	Unit

Schedule of activity: View all activity
Published Date:
19-Jul-2024 12:00 AM

Closing Date:
29-Jul-2024 10:00 AM

Date Last updated:
26-Jul-2024 09:43 AM

Documents: Preview

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Bid Supplements: 3
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Number of Downloads: 1

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