PS-PhilGEPS

REQUEST FOR QUOTATION

No. NP-044-24

1. MANDATORY REQUIREMENTS

1. Submission of documentary requirements:

• Valid Mayor’s /Business Permit or Recently Expired Mayor’s/Business Permit for CY 2023 and the Official Receipt as proof of Renewal for CY 2024

• PhilGEPS Registration/Organization Number (Red Membership)  

• Original and Notarized Omnibus Sworn Statement with proof of authority as a necessary attachment. Proof of authority shall be in the following forms, as applicable:

• For Single Proprietorship – Special Power of Attorney, in case the person signing this Request for Quotation is NOT the business owner, in its original and duly notarized form.
• For Corporation – Board Resolution/Secretary’s Certificate, in its original and duly notarized form.
• For One Person Corporation (OPC) – President’s Certificate/Secretary’s Certificate, in its original and duly notarized form.

• Income Tax Returns (Annual Income Tax Return of the preceding tax year) OR Business Tax Returns (Value Added Tax or Percentage tax return covering the previous six months).

• At least 2 Certificates of Good Performance on production of AVPs from its clients served (government/private entities) excluding DA-AFID, covering 2021-2023.

• Certificate of Undertaking that will not hire or outsource a third party during shooting, editing and related production activities

*The Proof of Authority shall clearly reflect the name of the authorized representative and the project title as indicated in this RFQ.

*In lieu of Mayor’s/Business Permit and PhilGEPS Registration Number, a valid PhilGEPS Certificate of Platinum Membership OR a Copy of your DA Bidder’s Registry Certificate may be submitted

2. INSTRUCTIONS:

1. Please write legibly.
2. The Request for Quotation (RFQ) form must be submitted in original form. The Authorized Representative must affix their wet signature on the RFQ form submitted. Failure to fill out the mandatory information may be ground for disqualification.
3. Blanks with asterisk (*) are mandatory. Failure to fill-up said blanks is a ground to disqualify your quotation. 
4. The Bidders/Suppliers or their Authorized Representative shall accomplish this form including unit price and total price as well as sub-total and grand total (if applicable) and affix their signature over printed name indicated in the lower portion of this form.
5. Quotation/s must include all kinds of taxes for the item(s)/services listed hereunder, including delivery charges.
6. Any interlineations, erasures, or overwriting shall be valid only if they are signed or initialed by the Bidders/Suppliers or their Authorized Representative.
7. Unsealed or unmarked bid envelopes shall be rejected. In case of bid envelopes that are not properly sealed or marked, the BAC shall assume no responsibility for the premature opening of its content. Please indicate the Solicitation Number and RFQ Number of the project in the front of the sealed bid envelope.
8. Quotation(s)/Proposal(s) shall be submitted to the Office of the Procurement Division, 2^nd Floor, New Building, Department of Agriculture – Central Office, Elliptical Road, Diliman, Quezon City.
9. DEADLINE FOR SUBMISSION OF BIDS: May 2, 2024 at 12:00nn.
10. DELIVERY PERIOD: Please see attached Terms of Reference as an integral part of the RFQ.

C. IMPORTANT NOTES:

1. Price quotation(s) submitted shall be valid for a maximum period of One Hundred Twenty (120) days reckoned from the deadline for submission of quotations as reflected in this form.
2. Awarding shall be done by LOT.
3. Terms of Payment: One-time payment after full delivery of final output and acceptance by the end-user, subject to accounting and auditing rules and regulations.
4. In case of two or more bidders are determined to have submitted the Lowest Calculated Quotation/Lowest Calculated and Responsive Quotation or Highest Rated and Responsive Quotation for consultancy services, the DA-BAC shall employ “draw lots” as the tie-breaking method to finally determine the single winning provider in accordance with GPPB Circular 06-2005.
5. The Uniform Guidelines for Blacklisting set forth in Appendix 17 of the 2016 Revised IRR of RA 9184 shall apply in case any of the violations listed under Items 4.1 and 4.2 thereof is/are committed without prejudice for forfeiture of performance security.
6. The Department of Agriculture reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Section 41 of RA 9184 and its IRR, without thereby incurring any liability to the affected bidder or bidders.

PR No. 24-0485      ABC: PhP800,000.00             End-User: AFID

Mode of Procurement: Negotiated Procurement (Small Value Procurement)

ATTY. MELINDA D. DEYTO

Chief, Procurement Division

DA Bids and Awards Committee (BAC)

Elliptical Road, Diliman, Quezon City

SIR/MADAM:

            In connection with the above requirement(s), I/We submit our quotation/proposal indicated above. I/We carefully read and fully understand the minimum requirements and agree to furnish and/or deliver the above-mentioned requirement(s) in conformity with the specifications/terms or reference/scope of work indicated/attached thereto.