PS-PhilGEPS

Invitation to Bid for Procurement of Lease of Motor Vehicles for the Department of Foreign Affairs for the period June to December 2024

1. The Department of Foreign Affairs, through the General Appropriations Act FY 2024, intends to apply the sum of Twenty-Two Million Six Hundred Five Thousand Six Hundred Twenty-Five Pesos (PhP 22,605,625.00) only being the Approved Budget for the Contract (ABC) to payments under the contract for the Procurement of Lease of Motor Vehicles for the Department of Foreign Affairs for the Period June to December 2024, with identification number PB-GS-02-2024. Bids received in excess of the ABC shall be automatically rejected at bid opening.

2. The Department of Foreign Affairs now invites bids for the above Procurement Project.   Delivery of the Goods is required by 01 June 2024 to 31 December 2024.  Bidders should have completed, within five (5) years from the date of submission and receipt of bids, a contract similar to the Project. The description of an eligible bidder is contained in the Bidding Documents, particularly, in Section II (Instructions to Bidders).

3. Bidding will be conducted through open competitive bidding procedures using a non-discretionary “pass/fail” criterion as specified in the 2016 Revised Implementing Rules and Regulations (IRR) of Republic Act (RA) No. 9184.

Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or organizations with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of the Philippines, and to citizens or organizations of a country the laws or regulations of which grant similar rights or privileges to Filipino citizens, pursuant to RA No. 5183. 

4. Prospective Bidders may obtain further information from the Department of Foreign Affairs and inspect the Bidding Documents at the address given below from 8:00 A.M. to 5:00 P.M.

5. A complete set of Bidding Documents may be acquired by interested Bidders on 22 March 2024 from the given address and website(s) below and upon payment of the applicable fee for the Bidding Documents, pursuant to the latest Guidelines issued by the GPPB, in the amount of Twenty-Five Thousand Pesos (PhP 25,000.00) only. The Procuring Entity shall allow the bidder to present its proof of payment for the fees through electronic means. 

6. The DFA-BAC has scheduled the following activities for the said Project:

Pre-bid: 01 April 2024, Monday, 10:00 A.M.
Deadline for Submission and Receipt of Bids: 15 April 2024, Monday, 12:00 N.N.
Bid Opening: 15 April  2024, Monday, 2:00 P.M.
Post Qualification: 18 April 2024, Thursday, 10:00 AM

Venue: All Procurement Activities, except for the submission of bids shall be conducted through Online Video Conference

The Department of Foreign Affairs will hold a Pre-Bid Conference on 01 April 2024, Monday, 10:00 A.M. through video conferencing which shall be open to prospective bidders.  
 
7. Bids must be duly received by the BAC Secretariat through manual submission at the office address indicated below, on or before 15 April 2024, Monday, 12:00 N.N. Late bids shall not be accepted.
  
8. All Bids must be accompanied by a bid security in any of the acceptable forms and in the amount stated in ITB Clause 14. 

9. Bid opening shall be on 15 April 2024, Monday, 2:00 P.M. via online video conferencing. Bids will be opened in the presence of the bidders’ representatives who choose to attend the activity.

10. The Department of Foreign Affairs reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Sections 35.6 and 41 of  the 2016 Revised IRR of RA No. 9184, without thereby incurring any liability to the affected bidder or bidders.

11. For further information, please refer to:

DFA-BAC Secretariat
Department of Foreign Affairs 12th Floor
DFA Main Building 
2330 Roxas Boulevard, Pasay City 1300 
Tel. No. 8834-4060 or 8834-4823 
Email address: bac.secretariat@dfa.gov.ph 

12. You may visit the following websites for downloading of Bidding Documents: https://dfa.gov.ph/transparency-dfa/procurements.