HELP

Supplier

Suppliers are manufacturers, distributors, contractors, and consultants, both local and foreign, registered with the system.


There are two (2) types of membership in the PhilGEPS, Red and Platinum. Upon approval of the supplier’s registration, the default status of registration is Red membership. It has no expiration date and can be upgraded to Platinum membership.

Platinum members may be downgraded to Red membership due to expiration and non-renewal of the membership.


To upgrade to Platinum Membership, a supplier must have the scanned copies of the following documents:

Authorized Representative
  1. Special Power of Attorney / Secretary’s Certificate / Declaration of Ownership

  2. Government Issued ID
    Passport PRC ID, SSS ID, IBP ID, UMID Card, Driver’s License, Voter’s ID, Senior Citizen’s ID etc.

Updated Eligibility Documents*
  1. Valid Business Registration Certificate
    DTI for single proprietorship, SEC for corporation, CDA for cooperative

  2. Valid Mayor’s Permit

  3. Audited Financial Statement
    With stamped received by the Bureau of Internal Revenue (BIR)

  4. PhilGEPS Sworn Statement
    Must be notarized
    Download template here.

  5. Tax Clearance Certificate (Pursuant to Executive Order No. 398)
    Must be issued by the Collection Division under Revenue Regional Offices or Large Taxpayers-Collection Enforcement Division/Large Taxpayers Division-Davao/ Large Taxpayers Division-Cebu or Accounts Receivable Monitoring Division under Bureau of Internal Revenue where the taxpayer applicant is currently and duly registered.
    For more information, click here.

  6. Philippine Contractors Accreditation Board (PCAB) License
    For Contractors only
    If PCAB License is not applicable to your company, just upload a file with statement “PCAB License is not applicable.”

NOTE: ALL documents must be valid and updated.

*See FAQ No. 5 to know the required eligibility documents for individual consultant.
*See FAQ No. 6 to know the required eligibility documents for foreign suppliers.


  1. On the homepage, click btn001

  2. Click btn002

  3. Fill-out the required fields and upload scanned copies of eligibility documents and sworn statement.
  4. frm001

  5. Upon approval of the documents, payment details will be sent to the registered email address. Supplier must pay P5,000 through Landbank via Oncoll Payment or at Cashier at PhilGEPS Ortigas Office.
  6. Send copy of the machine validated oncoll payment slip or official receipt by replying to the email or via walk-in
  7. Once payment is validated, PhilGEPS will provide a copy of the Certificate of Platinum Membership via email (if payment is done on LBP) or printed copy (if Walk-in).

A supplier may choose to pay through LandBank of the Philippines (LBP) using the OnColl Payment Slip or pay directly at the PhilGEPS Cashier located at Procurement Service, RR Road, Cristobal St., Paco, Manila.


Required Eligibility Documents:
  1. PhilGEPS Sworn Statement
    Download template here.

  2. Curriculum Vitae

See FAQ No. 3 on how to upgrade to Platinum membership


Required Eligibility Documents:
  1. Declaration of Ownership, or Special Power of Attorney (SPA) or Secretary’s Certificate appointing your Authorized Representative.

  2. Government-issued ID of the Representative.

  3. Business Registration / Incorporation Documents – Foreign document in English. If translated must be certified by appropriate embassy or consulate in the Philippines (as per Section 23.2 of the Implementing Rules and Regulations of Republic Act 9184 of the Philippines).

  4. Audited Financial Statement – Foreign document in English. If translated must be certified by appropriate embassy or consulate in the Philippines (as per Section 23.2 of the Implementing Rules and Regulations of Republic Act 9184 of the Philippines). Amounts must be converted into Philippine Peso.

  5. Tax Clearance Certificate (Pursuant to Executive Order No. 398) - Must be issued by the Collection Division under Revenue Regional Offices or Large Taxpayers-Collection Enforcement Division/Large Taxpayers Division-Davao/ Large Taxpayers Division-Cebu or Accounts Receivable Monitoring Division under Bureau of Internal Revenue where the taxpayer applicant is currently and duly registered.

NOTE: ALL documents must be valid and updated

See FAQ No. 3 on how to upgrade to Platinum membership


A foreign supplier may pay through Wire Transfer using the information below:

  • Bank Name : Land Bank of the Philippines (U.N. Avenue Branch)
  • Bank Address : Ground Floor Victoria Building, UN Avenue corner LM Guerrero St., Ermita, Manila, Philippines
  • Account No. : 1442-2220- 25
  • Swift Code : TLBPPHMMXXX
  • Reference Number 1 : (BUSINESS NAME)
  • Reference Number 2 : 12 digit transaction number assigned by the system once a supplier upgrades its membership to Platinum
  • Reference Number 3 : 4-7 digit Organization ID assigned to the registered supplier
  • Account Name : PhilGEPS Supplier Registry

Note that the PhilGEPS account accepts USD currency and extra charges may apply from the transacting banks on top of the amount rendered for the PhilGEPS Certificate fee.

Upon payment through wire transfer, the supplier must submit the copy of invoice slip or any document that will serve as proof of payment to the PhilGEPS Cashier, for validation and approval. Once membership has been approved, PhilGEPS will notify the supplier upon availability of the PhilGEPS Certificate of Registration.


About PhilGEPS Version 1.5

PhilGEPS 1.5 is an enhancement of the existing system that aims to improve reliability, performance and increase number of users accessing the site.


  1. All passwords have been reset. All users are required to generate a temporary password to be used to login. Before a password is generated and for verification purposes, system will ask some information about on the users’ profile. Users will be prompted to change the temporary password upon login. Click here to generate a temporary password.

  2. NOTE: The temporary password is for one- time use only. Users who successfully logged in and changed the password will not be allowed to generate another temporary password.

  3. Electronic copies of documents uploaded during notice creation, bid supplement creation and award creation are being transferred to the new servers in batches, starting from the most recent document. Please bear with us as it will take some time to finish uploading all the documents.

  4. NOTE: You may refer to the website of the procuring entity for copies of bidding document or bid supplement or send us a request through email at supplier@ps-philgeps.gov.ph or agency@ps-philgeps.gov.ph.


  1. All bid match profiles were reset. This means that the bid match profiles were reverted to the default setting and suppliers will not receive any bid match notification temporarily until the bid match profile is setup.

  2. NOTE: Supppliers who wish to again use the bid matching feature and receive email notifications should just set-up their bid matching profile by following the steps below:

    1. Log-in to www.philgeps.gov.ph using your User ID and password
    2. Go to MY PROFILE tab
    3. Click BID MATCHING menu to display the bid matching profile
    4. Select business category (in the meantime while the other fields are being optimized)
    5. Set “email” as Delivery Method
    6. Click SAVE
  3. The upgrade of membership inside the system was disabled and all registration types were reverted back to the default type. Please note that there is a separate facility for processing applications for platinum membership since October 9, 2017. Suppliers who wish to apply for new, renewal and update of platinum membership certificates should go the platinum membership page Only applications submitted though this separate facility will be processed.

  4. NOTE: The list of registered platinum merchants can be viewed from this link. Suppliers who wish to get a copy of their platinum certificate can send a request through email at supplier@ps-philgeps.gov.ph.